Business Support VA

Hire a Campaign Management Virtual Assistant from India

Campaigns break when execution becomes chaotic: missed assets, unclear owners, broken links and inconsistent reporting. MVAIndia provides a Campaign Management Virtual Assistant from India to run calendars, coordinate assets and approvals, enforce UTM/link governance and deliver weekly status packs—so your team executes predictably.

Our model is Managed VA: you own strategy and channel decisions, while we manage the VA resource, continuity and replacement support.

Request Free Consultation

Starting from $5/hour

Multi‑Channel Coordination

Global Clients

Campaign management virtual assistant coordination

Buyer Checklist

What Global Buyers Expect From a Campaign Management VA

Campaign ops is coordination-heavy. Buyers prioritise calendar discipline, approvals workflow and reliable status reporting.

Coordination

Cross‑Team Coordination

Runs the campaign calendar, chases assets and keeps stakeholders aligned with deadlines and dependencies.

Assets

Asset & Copy Workflow Discipline

Version control for copy/creative, approvals routing and clean handoffs to channel owners.

Tracking

UTM & Link Governance

UTM naming rules, link validation and a campaign tracker so reporting stays consistent.

Scheduling

Multi‑Channel Scheduling Support

Coordinate publish schedules across email, social, landing pages and community based on your plan.

Reporting

Weekly Status Packs

A weekly update: what shipped, what’s blocked and what needs your decision or approval.

Playbooks

Repeatable SOPs

Turn successful campaigns into reusable checklists and templates to scale launches predictably.

Services

Campaign Management Virtual Assistant Services

Cross‑channel coordination to keep campaigns on track. Your VA runs calendars, routes approvals, validates links and compiles weekly status packs.

Calendar

Campaign Calendar & Timeline

Build and maintain launch calendars with milestones, owners and due dates.

Weekly calendar updates
Dependencies tracking
Deadline reminders

Assets

Creative & Copy Coordination

Coordinate requests, collect drafts and manage approvals with version control.

Asset request tracker
Approval routing
Final handoff checklist

Email Campaign Ops Support

Support setup and scheduling (with access) using your templates and approvals flow.

QA checklist before scheduling
Scheduling coordination
Post-send snapshot

Social

Social Scheduling Coordination

Maintain content calendars and coordinate scheduling with owners.

Calendar maintenance
Scheduling support
Escalation notes

Landing

Landing Page Coordination (Non‑Dev)

Coordinate briefs and QA checklists with your developer or web team.

Brief + asset handoff
Link + form QA checklist
Publish coordination

UTM

UTM Builder & Link Validation

Create UTMs using your naming conventions and validate links across assets.

UTM tracker sheet
Link validation checklist
Governance rules

Events

Webinar / Event Campaign Ops

Coordinate invites, reminders, speaker logistics and follow-ups.

Run-of-show checklist
Reminder cadence
Follow-up list

Partners

Partner Outreach Admin Support

Administrative support for outreach lists, follow-ups and tracking.

Partner shortlists
Follow-up reminders
Deliverables tracker

Pre‑Launch QA & Go‑Live Checklist

Run pre-launch checklists: assets, links, approvals and schedules.

Go-live checklist
Escalation paths
Fallback notes

Reporting

Campaign Reporting Pack (Coordination)

Compile weekly reporting inputs into one executive-friendly status update.

What shipped/changed
Performance snapshot inputs
Next actions list

Need One Owner for Campaign Coordination?

Share your channels, approval flow and how many campaigns you run per month. We’ll recommend a pilot or dedicated coordinator setup.

Request Free Consultation View Campaign VA Services

Managed VA Model

How MVAIndia Works for Campaign Operations

You set strategy and channel decisions. Your VA coordinates execution and maintains trackers; we manage the VA resource and continuity.

You Own

Strategy & Channel Decisions

You set the strategy and channel decisions. Channel owners/agencies execute where required.

We Manage

VA Resource & Continuity

We manage the VA resource and continuity; the VA coordinates and keeps execution organised.

Outcome

Predictable Execution

Calendars, trackers and SOPs reduce missed deadlines, asset gaps and handoff errors.

Who This Is For

Teams That Typically Hire a Campaign Coordinator VA

Designed for teams running launches, promos, webinars and multi-channel campaigns with many stakeholders.

SaaS

SaaS Launches & Lifecycle Teams

Product launches, webinars and lifecycle campaigns with multiple stakeholders and approvals.

Agencies

Agencies Running Many Campaigns

Central coordination for calendars, approvals, handoffs and weekly status updates.

E‑commerce

DTC Promotions & Launches

Promo calendars, asset coordination, email/social scheduling and reporting cadence.

Consulting

Consultants & Fractional CMOs

An execution layer that keeps deliverables moving while you focus on strategy.

Meet the Team

Meet Your Campaign Ops Team

A dedicated coordinator plus managed continuity and reporting discipline for predictable execution.

Campaign Coordinator VA

Role: Calendar, assets, approvals, trackers

Skills: Campaign ops, stakeholder follow-ups, documentation

Experience: 2–6 years typical coordination exposure

UTM & QA Specialist

Role: UTMs, link validation, go-live checklists

Skills: UTM governance, QA checklists, reporting inputs

Experience: Ops + QA experience

Reporting Pack Support

Role: Weekly status packs and reporting inputs

Skills: Sheets dashboards, summaries, notes

Experience: Reporting coordination experience

Continuity Support

Role: Backup/resourcing for stability

Skills: Documentation, handovers

Experience: Managed delivery support

Engagement

Coverage & Engagement Options

Start with a pilot, move to dedicated support, and scale coordination capacity as campaigns increase. Starting from $5/hour depending on scope.

Pilot

Pilot (2–4 Weeks)

Stand up calendars, trackers and approvals workflows to prove improved delivery.

Calendar + tracker setup
Go-live checklist
Weekly status cadence

Dedicated

Dedicated Campaign Coordinator VA

Part‑time or full‑time coordination across channels, owners and vendors.

Ongoing calendars
Approval routing
Weekly status packs

Scale

Multi‑Campaign Coverage

Add capacity when you run concurrent campaigns or manage multiple brands.

Split by campaign/channel
Coverage planning
Continuity support

Hiring Steps

How We Start

A structured onboarding to build trackers, checklists and cadence—so campaigns ship on time.

Step 1

Define Campaign Motion

Channels, owners, approvals flow, templates, UTMs and success metrics.

Step 2

Build Trackers & Checklists

Calendar, asset tracker, UTM sheet, QA checklist and reporting format.

Step 3

Run Weekly Cadence

The VA runs reminders, routes approvals, validates links and publishes status packs.

Step 4

Systemise & Scale

Convert repeatable campaigns into SOPs and scale to multiple campaigns.

FAQs

Campaign Management VA FAQs

Answers to common questions from global clients hiring campaign coordination support from India.

What is a Campaign Management Virtual Assistant?

A Campaign Management VA coordinates multi-channel campaigns: calendars, asset requests, approvals, UTMs, link QA, scheduling support and weekly status reporting.

Is this the same as a PPC Virtual Assistant?

No. Campaign Management is cross-channel coordination. PPC VA focuses on operational execution inside paid ads platforms (builds, uploads, QA, pacing and reporting).

Do you create campaign strategy?

You remain responsible for strategy and decisions. Your VA coordinates execution, maintains trackers and keeps timelines moving.

Which channels can you coordinate?

Email, social, landing pages, webinars/events, community and partner outreach admin—depending on your tools and access.

Can you schedule emails and social posts?

Yes, if you provide access and templates/approvals. The VA follows your SOPs and uses QA checklists.

Do you handle creative design?

We coordinate creative requests and approvals. Design delivery is separate unless you assign a design VA.

Do you build landing pages?

We coordinate briefs and QA with your web team; development is not assumed unless explicitly scoped.

How do you manage UTMs?

We follow your naming rules, build UTMs and maintain a tracker so reporting stays consistent.

Can you coordinate with agencies and freelancers?

Yes. We can route tasks, capture meeting notes and follow up for deliverables.

Can I start with a pilot?

Yes. A 2–4 week pilot is recommended to stand up trackers, checklists and cadence.

What is the starting cost?

Engagement starts from $5/hour depending on scope, channels covered and weekly hours.

How do you prevent missed deadlines?

With calendars, asset trackers, approvals routing and weekly status cadence with escalation notes.

Do you provide reporting?

We compile status updates and performance snapshot inputs into one weekly update and action list.

Do you provide project management?

You remain responsible for priorities and decisions. The VA coordinates execution; MVAIndia manages the VA resource and continuity.

Should I hire both a Campaign VA and a PPC VA?

Many teams do: campaign VA runs coordination; PPC VA handles ad ops inside platforms. This reduces bottlenecks and improves delivery speed.