Industry Virtual Assistant

Hire Finance & Accounting Operations Virtual Assistant from India

Finance teams lose hours to operational work—invoice follow-ups, vendor documents, expense coding, statement downloads, reconciliation preparation, and reporting updates. A Finance & Accounting Operations Virtual Assistant from India helps you offload repetitive finance admin tasks so your finance leaders can focus on cash flow, planning, and decision-making.

We support global clients hiring a Finance Virtual Assistant, Accounting Operations VA, or Finance Admin Assistant to manage back-office workflows under your SOPs, approvals and access controls.

Operations & admin support only (no signing authority, no financial advice)
AP/AR coordination, invoicing support, reporting and reconciliation prep
Timezone-aligned coverage for global businesses

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Invoicing

Invoice creation support & follow-ups

AP/AR

Vendor & customer coordination

Expenses

Receipts, coding & approvals tracking

Reporting

Dashboards, packs & weekly KPIs

Hire Finance and Accounting Operations Virtual Assistant from India

Ideal Fit

Who Should Hire a Finance Ops Virtual Assistant?

Finance Ops VAs are ideal when you need consistent execution for finance workflows without increasing local overhead.

Startups

Startups & Scale-Ups

Build repeatable billing, AP/AR and reporting routines while leadership focuses on growth.

SMEs

Small & Mid-Sized Businesses

Offload finance admin work to improve speed, accuracy and cash flow visibility.

Agencies

Service Businesses & Agencies

Improve invoicing cadence, collections follow-ups and client billing operations.

E-commerce

E-commerce Brands

Support payout tracking, expense controls, reconciliation prep and vendor coordination.

Teams

Lean Finance Teams

Reduce manual work, clear backlogs, and keep monthly processes on schedule.

Remote

Global & Remote Teams

Timezone-friendly support with structured queues and reporting.

Benefits

Benefits of Hiring a Finance & Accounting Operations VA

Improve operational speed, reduce errors, and maintain consistent financial hygiene.

Cash Flow

Faster Collections & Better Cash Visibility

Systematic follow-ups and clean AR tracking reduce delays and improve cash flow awareness.

Efficiency

Less Manual Admin Work

Delegate repetitive tasks like downloads, data entry, reminders, and file organization.

Accuracy

Cleaner Records & Fewer Errors

Structured routines for receipts, approvals and documentation reduce mistakes and rework.

Speed

Faster Month-End Readiness

Prep reconciliation packs, statement folders and checklists so month-end closes smoother.

Scale

Scale Finance Ops Without Headcount

Add operational capacity during growth periods, audits or reporting cycles.

Control

Better Operational Control

Track open items, approvals and queue status with weekly reporting.

Services

Finance & Accounting Operations Virtual Assistant Services

Admin and coordination workflows delivered under your SOPs and approvals. We do not provide financial advice, make accounting judgments, or hold signing authority.

Invoicing

Invoicing Support

Create invoices from approved inputs, maintain billing schedules, and track invoice statuses.

Collections

Accounts Receivable (AR) Follow-ups

Send reminders, maintain AR aging trackers, and coordinate with customers using templates.

Accounts Payable (AP) Coordination

Collect vendor invoices, route approvals, track due dates, and maintain AP queues.

Expenses

Expense Management Support

Receipt collection, expense categorization support, approvals tracking and policy compliance reminders.

Reconciliation

Reconciliation Preparation

Download statements, organize supporting documents, and prepare checklists for reconciliation review.

Payroll

Payroll Coordination (Admin)

Timesheet tracking, payroll input preparation, approvals follow-ups and vendor coordination.

Vendors

Vendor Management Support

Onboarding documentation collection, W-9/W-8 file tracking and vendor data maintenance.

Reporting

Reporting & KPI Packs

Weekly dashboards, expense summaries, collections reports and leadership-ready finance packs.

Docs

Finance Documentation & Audit Prep

Organize folders, maintain evidence trails, and compile requested documents for audits or reviews.

Scope guardrail: Operations support only. No financial advice, no signing authority, and no final accounting judgments. Final review and approvals remain with your finance team.

Make Finance Ops Predictable Without Hiring Internally

Share your invoicing volume, tools, monthly close schedule and hours/week. We’ll recommend a pilot or dedicated Finance Ops VA.

Request Free Consultation View Finance Ops Services

Process

How It Works

A structured onboarding approach for finance operations—so delegation is controlled and measurable.

Define Workflows & Approvals

We document tasks, approvals and escalation rules (what the VA can do vs. what stays with your finance team).

Templates, Checklists & Access

You share templates, trackers, and system access rules. We operate with role-based permissions.

Pilot & Stabilize

Start with a pilot to validate turnaround time, reporting and data accuracy before scaling.

Operate & Improve

Weekly cadence reviews, KPI reporting and continuous optimization of queues and checklists.

Engagement

Engagement Options

Flexible models based on monthly volume, close cadence and operational maturity.

Pilot

Pilot Engagement

Validate workflows and reporting for invoicing, AR follow-ups or month-end preparation.

Dedicated

Dedicated Finance Ops Virtual Assistant

Ongoing support for invoicing, AP/AR coordination, expenses and finance reporting routines.

Scale

Multi-VA Coverage

For higher-volume organizations needing multiple workflows or extended coverage.

FAQs

Finance & Accounting Operations VA FAQs

Common buying questions from founders, finance managers and operations teams.

What is a Finance & Accounting Operations Virtual Assistant?

A Finance Ops VA supports admin and coordination tasks like invoicing support, AP/AR follow-ups, expense management support, reporting and reconciliation preparation under your SOPs.

Do you provide accounting advice or final accounting judgments?

No. We provide operations support only. Final accounting judgments, approvals and decisions remain with your finance leadership or accountant.

Can a Finance Ops VA help with invoicing and collections?

Yes. VAs can create invoices from approved inputs, maintain billing schedules, and run AR reminder workflows using templates.

Can you support AP workflows?

Yes. VAs can collect vendor invoices, route approvals, track due dates and maintain AP queues under your process.

Can a VA assist with month-end preparation?

Yes. VAs can organize statements and supporting documents, maintain checklists, and prepare reconciliation packs for your team’s review.

Can we start with a pilot?

Yes. A pilot engagement is recommended to validate workflow fit, reporting and turnaround time before scaling.