Industry Virtual Assistant

Hire Healthcare Virtual Assistant from India

Clinics and healthcare businesses lose time to scheduling, intake follow-ups, insurance workflows, referrals, and documentation. A Healthcare Virtual Assistant (VA) helps you execute these non-clinical admin workflows reliably—without hiring locally.

We support global clients hiring a Healthcare VA, Medical Virtual Assistant, or Healthcare Administrative VA for scheduling, patient coordination, insurance support, referrals, documentation, and reporting.

Administrative support only (no diagnosis, prescribing, or medical advice)
HIPAA-aware operating practices aligned to your policies
Timezone-aligned coverage for global teams

Request Free Consultation

Scheduling Ops

Confirmations, reminders, waitlist & no-show recovery

Intake Coordination

Forms, documents, checklists and follow-up queues

Insurance Support

Eligibility workflow steps & prior-auth tracking logs

Reporting

Backlog, volumes, referral status and admin productivity

Services

Healthcare Virtual Assistant Services for Global Clinics

Remote-ready workflows designed to reduce front-desk pressure and keep your operations moving. You control tools, access and approvals.

Scheduling

Appointment Scheduling & Calendar Operations

Bookings, reschedules, confirmations, reminder routines, waitlist and no-show recovery with logs.

Daily schedule audit
Template-based reminders
Slot utilization support

Intake

Patient Intake Coordination

Form distribution, document collection, missing-item tracking, checklist completion and handoff notes.

New patient onboarding coordination
Follow-up queues
Status updates for staff

Insurance

Insurance Workflow Support

Eligibility workflow steps, benefits notes preparation and prior authorization tracking dashboards.

Verification logs
Prior-auth status tracking
Follow-up coordination

Referrals

Referral Coordination

Inbound/outbound referral tracking, documentation coordination, follow-ups and status reporting.

Referral pipeline dashboard
Document request follow-ups
Escalation to staff when needed

Records

Documentation & Records Administration

Folder structure, naming conventions, document trackers and audit-friendly admin notes.

Document request tracker
Standardized organization
Task logs for visibility

Reporting

Operational Reporting

Weekly/monthly reporting packs across scheduling, intake backlog, referrals and admin productivity.

Backlog visibility
No-show trends
Productivity summaries

Claims

Claims Follow-up Coordination

Maintain follow-up queues, track statuses, request missing documentation and prepare updates for your billing team.

Follow-up queue management
Status notes and escalation
Audit-friendly logs

CRM

Patient CRM & Data Management

Update demographics, communication logs, appointment notes (non-clinical) and maintain clean, searchable records.

Data quality checks
Template-based logging
Secure data handling

Admin

Provider & Staff Support Administration

Coordinate calendars, meeting notes, internal trackers and operational tasks that keep your clinic team organized.

Calendar coordination
Internal task trackers
Weekly ops summary

Scope guardrail: Administrative support only. We do not provide diagnosis, prescriptions, clinical advice or clinical decision-making.

Offload Healthcare Admin Without Hiring Locally

Share your workflow, tools, timezone and hours/week. We will recommend a pilot or dedicated VA setup aligned to your SOP and access policies.

Request Free Consultation View VA Capabilities

Why MVAIndia

Why Hire a Healthcare VA from India

The advantage is operational: consistent execution, scalable capacity and continuity—while you keep full control.

Coverage

Timezone-Aligned Execution

Extend admin throughput beyond local hours and keep intake and scheduling moving consistently.

Process

SOP-Driven Delivery

Checklists, task logs and structured reporting for predictable operations and visibility.

Security

HIPAA-Aware Operations

Least-privilege access approach, NDA support and alignment to your governance and tools.

Engagement

Engagement Options

Choose a model based on workload volume, coverage needs and SOP maturity.

Pilot

Pilot (2–4 Weeks)

Validate workflow fit, reporting cadence and output quality before scaling.

Dedicated

Dedicated Healthcare VA

Best for recurring scheduling, intake follow-ups, referral coordination and reporting.

Scale

Multi-VA Coverage

For multi-location or high-volume operations requiring extended coverage windows.

FAQs

Healthcare Virtual Assistant FAQs

Clear answers to common buying questions.

What is a Healthcare Virtual Assistant?

A Healthcare VA supports non-clinical admin workflows such as scheduling, intake coordination, insurance support steps, referrals and reporting.

Do you provide medical advice or clinical services?

No. We provide administrative support only. Clinical decisions, diagnosis and prescribing remain with licensed providers.

How is MVAIndia different from freelancers?

You get a managed VA resource with continuity support. You manage tasks; we manage the VA resource (attendance, continuity, replacement).

Can you align to US/UK/AU time zones?

Yes. Coverage hours and reporting cadence can be aligned to your timezone requirements.

How do you approach HIPAA and PHI?

We operate in a HIPAA-aware manner and align to your policies. You control access, permissions and approvals; we follow SOPs and maintain logs.

Can we start with a pilot?

Yes. A short pilot is recommended to validate scope, SOP fit and reporting cadence before scaling.